Develops written
vision and mission statements establishing goals for term of office
Leads the club
promoting excellence
Presides over club
meetings
Greets guests at the door
Chairs Executive
Committee at least once a month outside of the Club
Signs and receives correspondence on behalf of
the Club
Exercises fiduciary responsibility of club
monies, signs requisition forms.
̃ Without
a budget presented to and approved by the club, the Club Executive Committee
can approve any expenditure up to
and including $100. This includes the following
·
Badges
·
Ballots
·
Membership pins
·
Basic ribbons (Best Speaker, Best
Evaluator, Best Table Topics, Most Improved, and the Enthusiasm Award)
·
Trophy purchases
·
Semi-annual
parties
̃ Without
a budget presented to and approved by the club, the club must approve any expenditure exceeding $100 except
for the following;
·
TI dues
In the absence of a Treasurer, all financial
disbursements must be approved by a majority vote of the Executive
Committee.
Monitors the
Distinguished Club Plan on Toastmasters International website.
Shares the progress of
the DCP with the Club
Mentors and empowers
other officers
Submits New Officer
List to International and District in May and November
Attends and votes at
Area & District meetings on behalf of the Club
Votes at regional
& international meetings on behalf of the Club
Attends District
training sessions twice a year.
VP Education
Establishes personal
goals for term of office
Presides in the
absence of the president
Attends & participates
in the at least once monthly Executive Committee meeting
Greets guests at the door
Club meetings:
Records each member's educational progress on the
Educational CTM spreadsheet.
Submits Educational Achievements to TI
electronically, following up with both member and TI
Understands & uses
the Distinguished Club Plan
Surveys member needs
to direct planning
Participates in NMO to
orient new members to Toastmasters & WE
Encourages members to
participate in TM activities both inside and outside the club
Maintains WE and TI
eligibility standards, that is, members must have completed
Administers speech
contests, including:
Attends and votes at
Area & District meetings on behalf of the Club
Attends District
training sessions twice a year.
West
End CTM Chart
West End ATM Chart
ICE BREAKER SPEECH
VP Membership
Attends &
participates in the at least once monthly Executive Committee meeting
Greets guests at the door.
Prepares visitors folders with the VPPR, which
include but are not limited to:
Prepares the semiannual
membership report in concert with the Treasurer
Chairs the Membership
Committee
Provides hard and electronic copies of paid
membership list at least once monthly to:
·
Club
·
Webmaster
·
Executive Committee
When a new member signs up:
Attends and votes at
Area Council meetings
Attends District
training sessions twice a year
VP Public Relations
Establishes personal
goals for term of office
Attends &
participates in the at least once monthly Executive Committee meeting
Greets guests at the door
Creates a public
relations program
Prepares publicity
materials
Produces the club
newsletter at least twice per six month term:
Chairs the Public
Relations Committee
Prepares visitors folders with the VPM
Provides updates to the Webmaster for the Club
Website, including
Attends District
training sessions twice a year.
Secretary
Establishes personal goals for term of office
Attends & participates
in the at least once monthly Executive Committee
Greets guests at the door
Records & reads
minutes of all club meetings and executive meetings.
Sends out weekly emails to membership with
minutes
Keeps attendance records
Assists with the semiannual
membership report
Keeps the club
constitution & bylaws
Maintains general club
correspondence
Keeps a record of all club correspondence.
Attends District
training sessions twice a year
Treasurer
Establishes personal
goals for term of office
Attends &
participates in the at least once monthly Executive Committee meeting
Greets guests at the door
Prepares a semi-annual
budget to be voted on by the Club. (View WE sample budget template)
Provides bank with new
signature card
Prepares and mails
orders for supplies
Notifies each club
member of dues payable
Collects club dues
Every transaction must
have a receipt and a Requisition Form signed by the President.
Exercises fiduciary responsibility of club
monies, signs requisition forms.
̃ Without
a budget presented to and approved by the club, the Club Executive Committee
can approve any expenditure up to
and including $100. This includes the following
·
Badges
·
Ballots
·
Membership pins
·
Basic ribbons (Best Speaker, Best
Evaluator, Best Table Topics, Most Improved, and the Enthusiasm Award)
·
Trophy purchases
·
Semi-annual
parties
̃ Without
a budget presented to and approved by the club, the club must approve any expenditure exceeding $100 except
for the following;
v TI
dues
Issues checks for dues
and other expenses
Any use of the ATM
card must have both Treasurer’s and President’s approval with a receipt.
Pays bills
promptly
Keeps full and
accurate records
Presents a monthly
financial report
Submits the club
account for audit
Attends District
training sessions twice a year.
Sergeant at Arms
Establishes personal
goals for term of office
Attends &
participates in the at least once monthly Executive Committee meeting
Chairs Hospitality Committee
Acts as Official Host for WE
Greets all members
& guests, introducing guests to the President and other
members.
Introduces the Presiding Officer at each meeting
Arranges meeting room
and equipment, and returns the room to its original condition.
Reserves rooms for any outside meeting such as
Executive Committee meetings
Arranges for any special meetings and
refreshments.
Maintains the club's
equipment
Keeps counts of
meeting materials, notifying Executive Committee when supplies run low
Attends District
training sessions twice a year
Owner of website and domain name is default
Webmaster.
Maintains Website to high ethical and Toastmaster
International Standards
Includes:
Default contact will be
Webmaster
In Members Only area:
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